Divisional Administrator - Hematology and Oncology
Columbia University Medical Center
February 21, 2018
New York, New York
Full Time - Experienced
Reporting to the Division Chief of Hematology/Oncology and the Departmental Vice Chair for Finance & Administration, the Division Administrator serves as the business, financial and administrative link between the Division and the Department of Medicine. The Division Administrator is responsible for the financial reporting of the divisional accounts to the Chair of the Department and the Department Administrator.
The Division of Hematology/Oncology is a large and complex division, with nearly 60 faculty members, over 200 staff, and an annual operating budget of over $45m. It maintains close collaborative relationships with several other divisions and departments, as well as with the Herbert Irving Comprehensive Cancer Center.
Division Leadership and Strategic Planning: Advise Division Chief and other leadership on strategic matters related to program planning, faculty recruitment, and utilization of funding and other resources. Work closely with Division Chief to develop/update comprehensive plan for Division's growth and continued success. Act as an advocate for the Division and its programs in multiple contexts. With Division Chief, champion efforts to promote Division and its programs. Oversee all administrative aspects of faculty recruitment, including development of business plans and offer packages.
Finance and Research: Supervise a Finance Manager and a Grants Manager, who in turn manage approximately four staff members. Take hands-on role in training and developing staff. Direct all aspects of sponsored research administration in the Division, including pre- and post-award support and effort reporting. Ensure that more than 30 Principal Investigators review their individual research-related expenses, and provide guidance in development of projections. Oversee all aspects of divisional budgeting and financial projections, including budget development and reconciliation of divisional budget projections with general ledger. Ensure compliance and accuracy of financial transactions and use of financial systems. Review/approve financial transactions, including complex procurement transactions. Administer the divisional physician compensation plan, including review of physician productivity and distribution of productivity income. Advise on compensation planning. Oversee faculty compensation transactions to ensure accuracy. Audit and review physician billing service reports to track income with operational (productivity) data. Audit, review, and reconcile external sources of revenue, including support from New York Presbyterian Hospital.
Administrative Management: Supervise administrative support staff (approx. 12) and perform annual evaluations. Ensure faculty members receive appropriate administrative support. Provide staff training, ensure necessary coverage, and oversee staff development. Direct all aspects of Human Resources matters within the Division, including staff recruitment and onboarding, working closely with departmental HR personnel. Supervise the Division's HR coordinator. Oversee all academic and research appointments, including university and hospital credentialing. Oversee reappointment and promotion of personnel. Oversee clinical operations performed by the Division, including more than 40 clinical support personnel who report to the Division Administrator through the Practice Administrator, and approximately 25 nurses and Nurse Practitioners, who report to the Division Administrator through the Nursing Coordinators. Working closely with the Division Chief and other members of Division leadership, direct all matters related to facilities/space, capital equipment, and procurement. Allocate space and ensure it is utilized effectively to meet the Division's clinical, administrative, and research needs.
Requires a bachelor's degree or equivalent in education and experience, plus five-seven years of related experience. Experience must include at least three of the following: budgeting, accounts payable, clinical operation, revenue cycle and research management. Experience in an academic and/or clinical setting that includes administration of federal grants. Relevant experience managing a large division in an academic medical center, or in a similar environment, is preferred. Advanced skill level in Excel required. Experience managing human resources matters in a comparable organization is required. Knowledge of university systems a plus. Must demonstrate outstanding communication and interpersonal skills to act as an effective representative of the Division and the Division Chief at the highest organizational levels. Must be able to interact with all levels of faculty and staff and with internal and external constituencies. Must have strong conceptual, financial, analytical, and problem-solving skills in addition to a proven record of financial and administrative success. Must demonstrate strong sense of initiative, ability to work independently, and ability to manage teams.
Additional Salary Information: commensurate with experience
Internal Number: 091640
About Columbia University Medical Center
The Department has been committed to excellence in teaching, research, and patient care since its founding as part of King’s College (later Columbia University) in 1767. We are a diverse department with thirteen divisions. We maintain a dedicated and outstanding faculty of over 1500 physicians and scientists, train an outstanding housestaff of about 200 (including research fellows and students), and retain a support staff of approximately 550. We are the largest clinical department in the College of Physicians & Surgeons, with a budget close to $230 million.
Our education and teaching efforts are nationally recognized, our internal medicine residency continues to be one of the finest programs in the country, and our subspecialty training positions are increasingly competitive.
Our physicians consistently provide outstanding patient care in many settings, from hospitals and clinics to private offices. If you are new to the area, you can find out about our physicians in Find a Doctor. You may also wish to consider participating as a research subject in a clinical trial. We encourage community physicians to go to our consultation and patient referral site. The Department of Me...dicine is a leader in research in areas such as diabetes, obesity, atherosclerosis, and lipid metabolism, and we are always working to bridge the gap between research and patient care through translational research. We are also fortunate enough to be surrounded by institutional strengths at Columbia in the basic sciences and public health. We are able to access many centers, from within the Department and without, that provide opportunities for collaborative research. Faculty research is well funded from a diverse pool of sponsors, including the National Institutes of Health.