Assist faculty in preparing and assembling grants proposals/contracts in compliance with sponsor, University, and federal guidelines and deadlines
Independantly work along with invesitigators in proposal preparation on sponsored projects, such as federal grants, foundation grants, and simple industrial contracts. Preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines.
Coordinate multiple applications at a given time working with multiple faculty (P.I.'s) and the Office of Research ensuring that each one is submitted accurately and by the deadline throughout the application process to achieve a professional document for submission.
Keeping faculty (P.I.'s) informed of determining requirements, and deadlines. Work out a time management plan for responses to PAs/RFAs or general application submissions.
Prepare and complete COEUS applications, PEER logs and other grant submission documents. Compile required documents, including Biosketches, Other Support, sub award packets, etc. Coordinate and communicate submission process, both paper and electronic; review documents for completeness and compliance. Assemble original application prior to submission.
Responsible for obtaining appropriate signatures for Conflict of Interest Forms and Transmittal Forms from PI, Key Personnel, other departments and other institutions concerned.
Work with other institutions to obtain all required documents and signatures including budgets for all subcontracts involved with a grant application.
Prepare & submit progress reports, close outs, extensions, and other post-award administrative requirements.
Interact with other departments and agencies to facilitate the development, submission, and administration of grant proposals.
Work in a collaborative manner with multiple Principal Investigators at one time and the Office of Research, throughout the application process to achieve a professional document for submission.
Track and receive back confirmation of submitted application from Grants & Contracts.
Provide outside departments with biosketches, other support and ancillary data as requested.
Serve as liaison with Department of Finance to submit A-21 exceptions, center deficit/surplus corrections, year-end closing, invoices, and other financial activities.
Independently manage budget responsibilities for grants.
Develop, prepare, and finalize project budgets and provide budget justification from information provided by P.I. according to VUMC and granting agency guidelines, while maximizing financial effectiveness for VUMC on new, competing or revised grant applications as well as extended budgets, including indirect cost calculation.
Manage budget responsibilities for grants and contracts including: reconciling of centers, downloading and monitoring reports for supporting project status, and use forecasting and decision aides.
Meet regularly with P.I. to review budget details including: personnel, effort allocated and overall expenses.
Initiate expenditures; monitor post award spending and commitment activity. Review and certify monthly expenditure statements, and facilitate quarterly review by principal investigators.
Prepare and submit 1275 budgets to AOR and the Department of Medicine
Serves as a resource for the department or division.
Keep informed of new/updated agency and VUMC policies, procedures, as well as deadlines and timeframes of new initiatives by working closely with AOR.
Keeps the AOR and PIs informed of any material changes.
Monitor terms and agreements of grant awards for compliance.
Assist the PI with submission procedures ensuring accuracy of all reporting information.
Responsible for submitting necessary reports to Grants & Contracts for review and final submission.
Monthly review/reconcile all of assigned P.I.'s active centers
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.
Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties.
Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disea...se.
As the largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.
Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.