Manager of Surgical Recovery & Preservation Services
LifeSource - Upper Midwest Organ Procurement Organization
March 27, 2018
Full Time - Experienced
4 Year Degree
Join the Leadership Team at LifeSource as the Manager of Surgical Recovery and Preservation Services, engage in driving strategic organizational initiatives and workforce management to efficiently carry out our mission of saving lives through donation. At LifeSource you will find a culture of excellence, compassion, integrity, and collaboration. Our team members are dedicated to saving lives through organ and tissue donation in the Upper Midwest.
As a federally-designated non-profit organization, we are dedicated to working with our hospital and community partners to support donor families, facilitate the donation of organs and tissues to transplant recipients and encourage the people in our communities to register as donors.
The Manager of Surgical Recovery & Preservation Services is responsible for day-to-day oversight of the organ recovery, preservation, packaging, labeling and transportation processes in alignment with regulatory requirements. Accountable for preservation services team’s adherence to all regulatory and accrediting agency standards as well as all internal organizational policies, procedures, and guidelines. Provides direction, education and mentoring to team, driving engagement, facilitating efficiency and effectiveness in the donation process while encouraging the professional development and achievement of personal and departmental goals. Coordinates procurement efforts in pursuit of maximizing the number of organs recovered for transplant and research. Oversees organ preservation technology processes including pulsatile perfusion. Facilitates collaboration with transplant center recovery teams. Aligns daily activities with the strategic and operational goals of the organization.
JOB DUTIES AND RESPONSIBILITIES
Manages day-to-day operations of key work processes applicable to the surgical recovery, preservation, and transportation for organ and tissue donation and monitors the effectiveness of work processes utilizing key performance measures.
Actively leads organ preservation, packaging, labeling, and transportation processes in compliance with regulatory requirements ensuring accurate and appropriate documentation and training.
Monitors effectiveness of work processes and procedures utilizing key performance measures.
Recommends and implements revisions in procurement protocols related to preservation, packaging, and labeling to continuously improve the work environment.
Ensures work processes and procedures are in compliance with all regulatory and accrediting agency policies and standards, including, but not limited to Centers for Medicaid and Medicare Services (CMS), United Network of Organ Sharing (UNOS) and Association of Organ Procurement Organizations (AOPO).
Serves as primary contact and clinical expert for organ preservation to ensure efficient practice and compliance with all regulatory requirements and established policies.
Maintains the ability to successfully perform all duties and responsibilities of a Surgical Recovery Coordinator, supporting organ delivery and repackaging, as necessary.
Assembles, packages, labels and transports preservation supplies and equipment to donation site.
In the operating room environment, collaborates with donor hospital partners to ensure that room setup, instrumentation, and backtables are optimal to facilitate the organ donation process. Scrubs in to assemble sterile supplies for backtables including the preparation of mechanical preservation devices. Assists and collaborates with transplant surgeons to optimize recovery.
Facilitates organ preservation and packaging to meet transplant center and regulatory requirements.
Monitors pulsatile perfusion devices to optimize organ acceptance.
Packages organs and tissues for transplantation or research to maintain viability and in accordance with Organ Procurement Transplant Network (OPTN) standards and LifeSource procedures.
Completes post-case activities including organ delivery and terminal cleaning, documentation, and restocking.
Leads, guides, and manages team members toward successful execution of work processes to achieve LifeSource’s mission and goals.
Directs work planning, scheduling and oversees job assignments by approving call schedules, managing time sheets, time off requests, expense reports, etc., to ensure adequate capacity and adherence to policies.
Provides guidance and mentoring to encourage professional development and achievement of goals.
Effective and timely management of team member performance through documented coaching, areas of opportunity, recognition, job change, salary administration and performance appraisal process.
Collaborates with Procurement Education Coordinator in overseeing orientation and competency training and development.
Responsible to ensure team members are trained and competent in their position and required work processes.
Engages in recruitment and selection of highly skilled team members.
Serves as the clinical subject matter expert internally and with external partners on initiatives aimed at increasing organs transplanted.
Oversees preservation technology systems such as kidney pulsatile perfusion, including data collection and outcome analysis.
Partners with Compliance Manager to facilitate the verification of recovery surgeon credentialing system to ensure compliance with regulatory agencies.
In collaboration with Director of Transplant Center Relations, serves as liaison to transplant center recovery surgeons to build collaboration and consistency in the procurement process and to ensure compliance with organization policies and regulatory requirements.
Participates in developing and maintaining an orientation program for local transplant surgeons/fellows who participate in organ procurements in collaboration with other leaders.
Provides guidance and direction to the Clinical Suite Coordinator in coordinating organ preservation inventory system and adequate supplies to ensure financial stewardship.
Oversees LifeSource involvement in packaging, labeling, and transport of living donor organs involving transplant centers in the defined service area.
Serves as liaison to the LifeSource Research Committee and national research placement networks (such as IIAM) and guides operational implementation of organs/tissues for research on LifeSource organ donors.
Other responsibilities as appropriate in alignment with the primary oversight of surgical organ recovery and preservation services.
Maintains current knowledge in the field of organ recovery and preservation services. Actively participates in national organizations such as Organ Procurement Transplant Network (OPTN) and Association of Organ Procurement Organizations (AOPO).
Assists the Director of Procurement in the development of and operation within the annual departmental budget.
Participates in the strategic planning process and performance metrics development for the department under the direction of the Director of Organ Procurement. Monitors progress and completion of goals in collaboration with interdepartmental leaders.
Ensures timely response to standard operating procedure (SOP) modifications and compliance, corrective action / preventive action (CAPA), and ongoing competencies and quality improvement projects partnering with compliance and quality team members as appropriate.
Requires a Bachelor’s Degree in Health Sciences, Nursing or related field and five years’ of operating room or surgical center experience or equivalent education and experience.
Three years of organ procurement or transplant center experience required.
Requires a minimum of two years of proven leadership, mentoring and coaching experience.
Requires Certified Transplant Preservationist (CTP) designation. Once certified, you must obtain the required continuing education or recertification credits/process.
Must have advanced clinical skills and a demonstrated ability to drive results to improve processes and outcomes with the use of critical thinking, analytical skills, problem-solving capabilities.
Successful demonstration of strong initiative, collaboration and communication skills with discretionary decision-making ability.
Demonstrated ability to build, maintain, motivate, influence and achieve cooperation and collaboration with both internal and external relationships.
Effective verbal and written communication skills with the ability to influence others.
Ability to establish priorities and function independently.
Strong working knowledge of Microsoft Office applications.
Proven skilled and competent in using technology-based devices and mobile tools such as personal computers and related software, electronic medical record systems, mobile phones, and mobile printing devices.
Able to participate in a 24-hour call. Also, must be able to work weekdays, weekends, nights and holidays.
May be required to work for extended periods of time with few breaks.
Must maintain a valid driver license and have a reliable personal automobile to be used for company reimbursement using IRS guidelines. Must be able to travel within the service area by ground or air.
Lift up to 50 pounds and transfer short distances.
Must be able to successfully complete a background check.
Internal Number: LIF-18-00008
About LifeSource - Upper Midwest Organ Procurement Organization
We are a nonprofit organization dedicated to saving lives through organ, eye and tissue donation in the Upper Midwest. It’s our privilege to serve the 7 million people who live in communities across Minnesota, North Dakota, South Dakota and portions of western Wisconsin.
We are dedicated to working with our hospital and community partners to support donor families, manage the donation process and educate our communities to create a culture of donation.