The Administrative Assistant IV in Neonatology will serve a pivotal role administering and maintaining the Vermont Oxford Network (VON) database for the Division of Neonatology. This position is responsible for performing a wide range of administrative as well as tracking and reporting functions for the department; tracking neonatal information and updating records and reports; generating quality reports as requested; managing departmental records; acting as the reporting liaison for neonatology to other departments and personnel. This position may also be required to coordinate reporting activities of other clerical staff within the department and to prepare budgets.
Administers and maintains the department, divisional and Vermont Oxford Network (VON) databases
Performs a wide range of administrative as well as tracking and reporting functions for the department
Tracks neonatal information and updating records and reports
Manages and follows up of newborn screening results
Acts as the reporting liaison for neonatology to other departments and personnel
Coordinates reporting activities of other clerical staff within the department and to prepare budgets
Reconciles discrepancies in data and information to ensure accuracy
Performs arithmetic computations to interpret data
Prepares reports, memos, correspondence, and other job-related documents and materials.
Generates quality reports as requested
Performs other duties as assigned
High School Diploma or GED (must provide proof at time of interview)
Three (3) years of experience providing administrative support to a member of middle or upper management, or for multiple managers, or multiple departments is required
Two (2) years of experience scheduling events, conferences, department wide training or other multi participant activities is required
Prior experience gathering and tracking departmental information and maintaining departmental reports is required
Prior experience coordinating and tracking short term projects within the department is required
Experience managing email and written communication is required
Intermediate proficiency with Microsoft Office Suite applications including Word, Excel, PowerPoint, and Outlook (candidate may be required to test for proficiency)
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME
OF APPLICATION FILING.
Knowledge Skills Abilities and Other Characteristics
Intermediate proficiency with Microsoft Office applications including Word, Excel, PowerPoint, Outlook
Thorough knowledge of the principles and techniques of office practices and procedures
Excellent interpersonal, verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups
Excellent customer service skills
Demonstrates good computer and typing skills
Demonstrate good phone and email etiquette skills with strong response times
Demonstrate analytical and organizational, problem-solving, critical thinking, and conflict management/resolution skills
Demonstrate attention to detail, accuracy and precision
Ability to perform general office administration activities (copying, faxing, filing)
Ability to prioritize, plan, and organize projects and tasks
Ability to multi-task and meet deadlines in a fast paced environment
Ability to maintain a professional demeanor and composure when challenged
Ability to function autonomously and as a team member in a multidisciplinary team
Medical, Dental, and Vision Coverage
Basic Term Life Insurance
Deferred Compensation Program
Paid Holidays, Vacation, and Sick Time
You may also qualify for the Public Service Loan Forgiveness Program (PSLF)
When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To take advantage of this preference a Veteran must :
Meet the minimum qualifications for the position.
Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question,
ABOUT COOK COUNTY HEALTH (CCH)
The Cook County Health’s mission is to deliver integrated health services with dignity and respect regardless of a patient’s ability to pay; foster partnerships with other health providers and communities to enhance the health of the public; and advocate for policies that promote the physical, mental and social wellbeing of the people of Cook County.
CCH is comprised of two hospitals, John H. Stroger, Jr. Hospital and Provident Hospital, a robust network of more than a dozen community health centers, the Ruth M. Rothstein CORE Center, the Community Triage Center, the Cook County Department of Public Health, Cermak Health Services, which provides health care to individuals at the Cook County Jail and the Juvenile Temporary Detention Center, and CountyCare, a Medicaid managed care health plan.
The system cares for more than 300,000 patients each year and its physicians are experts in their fields, committed to providing their patients with comprehensive, compassionate and cutting-edge care. Today, CCH is transforming the provision of health care in Cook County by promoting community-based primary and preventive care, growing an innovative, ...collaborative health plan and enhancing the patient experience.
COOK COUNTY HEALTH IS AN EQUAL OPPORTUNITY EMPLOYER